Career and Internship Opportunities

Position: Secretariat Associate (Accounts Administration)
Summary of Role:

To support the Executive Director and other Secretariat team members in efficiently and effectively running the day-to-day operations of the Association’s Secretariat            

Key Responsibilities:
  • To issue invoices for membership subscriptions and fees arising from the Association’s projects/activities; and liaising with relevant parties in relation to the payments.
  • To process daily payments, obtain payment and vendor information, set up vendor accounts, and prepare payment vouchers for outsourced accounting services provider to post into the accounting system.
  • To liaise with the outsourced accounting services provider in relation to the monitoring of receivables and payables, accounts reconciliation and top-up of the Association’s bank accounts.
  • To liaise with the Association’s bankers in relation to the placement and renewal of its fixed/term deposits.
  • To liaise with the outsourced accounting services provider to ensure proper management of the Association’s accounting records.
  • To liaise with the outsourced accounting services provider to ensure timely completion and submission of the Association’s quarterly financial statements.
  • To assist the Executive Director in the review of the Association’s quarterly financial statements and other subsidiary financial statements of the Association’s projects/activities.
  • To liaise with and attend to the external auditors’ requests and queries in relation to the annual audit of the Association’s financial statements.  
  • To assist in the preparation of financial and administrative reports in relation to the Association’s projects/activities.
  • To assist and support the Secretariat Manager and other team members on all other ad hoc projects and tasks as assigned.
Required Skills and Experience:
  • Diploma in Accounting or Business Administration or equivalent
  • 2 or more years’ prior experience in an accounting/bookkeeping administration role
  • Bookkeeping, credit control and reconciliation experience
  • Numeracy skills are essential
  • Experience in a reinsurance environment will be an advantage
  • Proficiency with the Microsoft Office Suite of applications, MS Office, Excel
  • Proven organisational, self-management and timekeeping skills and a strong sense of attention to detail are essential
  • Good verbal and well written communication skills i.e. a thorough command of the English language including spelling, grammar and punctuation
  • The ability to deal effectively and courteously with industry associates and colleagues, and to exercise discretion and confidentiality in all matters
  • Must be able to work occasionally outside of normal office hours including evenings, weekends and public holidays, if necessary.

Full details of the position can be found in the attached Job Description.

If you are interested in this job, please email your details enclosing full resume to

Applications close on Friday, 30 March 2019.